Staff Voluntary Time Donation Policy Approved

    Staff Voluntary Time Donation Policy Approved

    November 3, 2021

    Earlier this fall, the President’s Cabinet enthusiastically approved a new Staff Voluntary Time Donation Policy for University staff effective immediately.

    The new policy grows directly from the initiative of the Staff Senate. Stemming from a long-standing desire by staff to support each other during times of extended absence due to their own or an eligible family members illness or medical emergency, the Staff Senate collaborated with Human Resources to develop a policy that puts a fair and equitable process for voluntary staff time donation.

    Through the policy, staff members will be able to donate up to a combination of five days of sick or vacation time per calendar year into a timeshare pool from October 1 to November 30 by completing a Voluntary Vacation and Sick Time Donation/Request Form available through Human Resources. The policy will be administered by the Office of Human Resources.

    Eligible staff members may request time from the timeshare pool for medical emergencies as defined by the Internal Revenue Service. The amount of time that may be requested will depend on their regular work schedule and the amount of funds available.

    In order to be compliant with IRS regulations, the policy includes a number of important steps and procedures. I encourage members of the staff to review the complete Staff Voluntary Vacation and Sick Time Donation Policy on the Office of Human Resources website.

    Staff interested in learning more about the policy may RSVP to attend one of the following virtual information sessions:

    • November 5th at 2:00 p.m.
    • November 11th at 9:00 a.m.

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